Call for applications : 3 project managers

Call for applications : 3 project managers

CFI is recruiting 3 Project managers in Lebanon/Turkey/Jordan. Roles and responsibilities are detailed below.

Position: 3 Project managers (opening position) / self-employed individual.

Country of affectation: Lebanon/Turkey/Jordan

Location: Beirut/Gaziantep/Amman

Program duration: 36 months

Contract duration: 12 months renewable

Context of the position:

CFI, the French operator in media cooperation is an agency mainly funded by the French Ministry of Foreign Affairs and International Development, and is responsible for coordinating and implementing public aid policy for promoting and enhancing the media in developing countries. CFI works alongside players operating in the media industry (TV, radio, written press, social media), whether state-owned or private owned as well civil society organizations. CFI is currently involved in around thirty projects that fall within four major programmes: media and pluralism, media and enterprise, media and development, and media and human resources.

Three years ago, CFI started to get European Union (EU) grants to contribute to media capacity-building in the Arab world. With the worsening of the conflict in Syria, a complex political, security, and social crisis directly affecting Lebanon, Jordan, Iraq, and Turkey is now lasting over time. In order to help Syria's neighbouring countries to cope with this enormous challenge, the EU decided to launch a Trust Fund that will finance a multisectoral program implemented by a German, Spanish, and French consortium. The French public agency Expertise France (EF) designated CFI as its implementing partner to improve a direct access to information for both Syrian refugees and vulnerable host communities in Turkey, Jordan, and Lebanon. This component of the program aims to ease the information flow from the service providers directly to the Syrian beneficiaries in the 3 countries, particularly regarding protection and legal aid. This will imply to design, set-up, and run a services-oriented information collection system across the 3 countries, and disseminate information through different channels.

In the frame of this project, CFI is recruiting 3 Project managers, whose roles and responsibilities are detailed below.

Objectives of the position:

  • 1)To ensure on behalf of CFI the project implementation in Lebanon/Turkey/Jordan, in accordance with the project proposal and annexes, and with EF and CFI procedures;
  • 2)To supervise CFI local correspondents in Lebanon/Turkey/Jordan and work in link with CFI Project managers in the three countries;
  • 3)To represent CFI and ensure the project's activities are implemented in coordination with consortium members representatives (EF, GIZ, and AECID), Lebanese/Turkish/Jordanian authorities, international and local organizations in Lebanon/Turkey/Jordan
  • 4)To ensure the project's reporting and communication in Lebanon;
  • 5)To comply with security rules and ensure CFI team and project's security in Lebanon/Turkey/Jordan.

Line Management:

The Project manager works under the direct responsibility of the Regional Coordinator of the program, based in Turkey

The Project manager coordinates and manages CFI local correspondents in Lebanon/Turkey/Jordan, who will support services-oriented information collection and centralization, and who are in charge of updating them all along the project.

Functional links:

  • The Project manager works closely with the program's consortium members representatives and with local stakeholders (international organizations based in Lebanon/Turkey/Jordan, authorities, Lebanese/Turkish/Jordanian organizations, service providers)
  • The Project manager works closely with the 2 other project managers based in Lebanon/Turkey/Jordan
  • The Project manager works with CFI HQ, through Syria projects' manager (based in Paris), who is the contact person in CFI HQ.

Tasks and responsibilities:

  • 1) To ensure on behalf of CFI the project implementation in Lebanon/Turkey/Jordan, in accordance with the project proposal and annexes, and with EF and CFI procedures:
    • In close coordination with the Regional Coordinator, to implement the activities in Lebanon/Turkey/Jordan in accordance with the project proposal, the validated budget, the workplan, and CFI contractual commitments with EF.
  • This mainly implies:

        • Supporting the 2 month in depth research carried out by a research team in charge of the collection of existing information from the service providers in Lebanon/Turkey/Jordan, and to fine-tune information needs of the refugees. The project manager may liaise with the research team to help in the mapping for example, and/or meeting relevant stakeholders.
        • Supporting the delivery of a platform channeling vital service-based information for the Syrian refugees in Lebanon/Turkey/Jordan: getting the formal approval from the authorities, help to identify, contract, and constantly liaise with service providers.
        • Support the Regional Coordinator (and/or appropriate stakeholders) in the narrating of service-based information into clear and understandable messages to the Syrian refugees.
        • Under the Regional Coordinator guidance, work with local correspondents and appropriate stakeholder(s) to constantly update service-based information disseminated to the refugees.
        • Support capacity building and assistance given to the project's partners (CSO professionals, NGOs…) in identifying services-based information needs of refugees and guide them to access it. This can imply organizing/supporting daily sessions/trainings in community centers for example, identifying and contracting the appropriate experts according to the needs, supporting or leading focus-group discussions with refugees and stakeholders implied in the information centralization and dissemination.
        • Under the Regional Coordinator guidance, organize the outreach campaign in Lebanon/Turkey/Jordan promoting the production of local information services to Syrian refugees and communities, and liaise with the appropriate stakeholders (UN agencies, NGOs, consortium members, service providers…).
        • Response to any ad-hoc request from the Regional Coordinator and/or the HQ-based Syria projects' manager, depending on the project's progression.
    • To ensure human, financial, logistic resources in Lebanon/Turkey/Jordan are well managed in the frame of activities in Lebanon/Turkey/Jordan.
    • In link with the Regional coordinator, to update project's monitoring tools corresponding to the Lebanese/Turkish/Jordanian part of the program (schedule, detailed action plan, logical framework, procurement plan, budget…) in accordance with the project's development.
    • Keeping the Regional Coordinator updated with a weekly short recap' dealing with activities implemented; ensure a good communication flow regarding the project's progress on the ground;
    • Filling and sending a monthly report to the Regional Coordinator regarding project's activities in Lebanon/Turkey/Jordan;
    • To regularly conduct field visits in Lebanon/Turkey/Jordan to make sure the activities are being implemented properly;
      • Budget and financial management: the project manager is responsible of local expenses in Lebanon/Turkey/Jordan which he will monthly send to CFI HQ along with corresponding receipts.
    • The project manager's expenses need to comply with the project's budget and expenses' approval grid.
  • 2)To supervise CFI local correspondents in Lebanon/Turkey/Jordan and work in link with CFI Project managers in the 3 countries:
    • As CFI project is spread over 3 countries (Turkey, Lebanon, and Jordan), it is crucial that Project managers work in coordination, more particularly regarding:

    > Information collection methods

    > Information centralization system that will probably be common among the 3 countries

    > Information dissemination methods.

    • The project manager supervises the local correspondents' network in Lebanon/Turkey/Jordan. They are in charge of supporting the centralization of services-related information and more importantly to constantly update them all along the project. This mainly implies: correspondents' priorities management, possible implication in their recruitment, absence/presence follow-up, etc.
  • 3)In close link with the Regional Coordinator, to represent CFI and ensure the project's activities are implemented in Lebanon/Turkey/Jordan in coordination with consortium members, Lebanese/Turkish/Jordanian authorities, international and local organizations in Lebanon/Turkey/Jordan:
    • To represent CFI and ensure good relations with the project's partners, organizations, and authorities in Lebanon/Turkey/Jordan.
    • To take part to all meetings organized by the authorities, project's consortium members, and partners in Lebanon/Turkey/Jordan.
    • In link with the Regional Coordinator, to guarantee the respect of the country's legislation and administrative regulation, i.e. ensuring to get the approval from the appropriate Lebanese/Turkish/Jordanian authorities before activities' implementation if need be; draft agreements and responsible for getting them signed as appropriate after the Regional Coordinator's validation.
  • 4)To ensure the project's reporting and communication in Lebanon/Turkey/Jordan:

The Project manager is responsible of:

    • collecting information and data related to activities in Lebanon/Turkey/Jordan (and thus liaise with appropriate stakeholders) from quantitative and qualitative perspectives.
    • consolidating these information and data into reports, that comply with CFI procedures, templates, and deadlines.
    • ensuring there is a good communication around the project and the donor in Lebanon/Turkey/Jordan, in accordance with CFI standards and guidelines.
    • Writing a final report at the end of the mission;
  • 5)To comply with security rules and ensure CFI team and project's security in Lebanon/Turkey/Jordan:

The Project manager:

    • supports the Regional Coordinator in analyzing potential risks on the team members' security and on CFI activities in Lebanon/Turkey/Jordan (information collection and analysis, networking with local actors);
    • contribute to update CFI security plan upon Project coordinator's request.-informs team members and the Regional Coordinator of potential issues related to security;
    • does not implement activities or take decisions which may cause risks on CFI staff and activities without having any feedback and/or approval from the Regional Coordinator.

    Language proficiency:

    Arabic: full professional proficiency

    English: full professional proficiency

    Turkish : full professional proficiency (specifically for the project manager based in Turkey)

    Skills and experiences:

    This position requires experience in:

  • information dissemination projects and community-based information methods
  • refugees' and/or community-based information flow management on multisectoral issues
    • The Project manager has to be experienced in carrying out international humanitarian/development projects preferably EU-funded, or at least having worked in the humanitarian/development field on refugees and/or information access matters for minimum 5 years.

      The position also requires:

  • Experience/knowledge of the arab countries
  • Analytical and practical problem-solving skills
  • Good inter-personal and writing skills
  • Skills in coordination with the relevant actors (communication and representation).
  • Experience in budget monitoring and accounting (basic), logistics is desirable
  • Proficient in computers (Windows, spreadsheets, Word, Excel) and interest for online platforms/applications
  • Sense of integrity, responsibility, and adaptability
  • Valid international driving license preferred.
      • Education:

        Relevant educational background in communication, journalism, media-related project/media platform management; international relations, international law, political sciences.

        Starting date:

        July 4th, 2016

        Status:

        Self-employed / Consultant – full time mission.

        To apply:

        Interested candidates should submit their CV, with a covering letter (max. 2 pages) to art@cfi.fr

        Deadline for applications: Friday June 3rd, 2016

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